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Privacy Notice

This notice details of the types of information we collect about individuals. We use personal information in accordance with the terms of the UK GDPR. Legafit Solicitors is a responsible “controller” of personal data in compliance with the requirements of the UK GDPR. If you require any further information regarding our data protection policy, privacy notices and privacy practices, please do not hesitate to contact our Data Protection Officer.

The personal data we collect

Personal information or personal data means any information that relates to an identifiable natural person.

Legafit Solicitors (hereinafter referred to as “we”) collect personal data of our clients and those who engage with us in the course of enquiring about or acquiring our services. 

We may also collect data, from our clients (where they are legally permitted expressly authorised to provide such data, relating to third party individuals in order to provide the contracted legal advice and representation.

Due to the nature and often the scope of our work, we obtain a wide variety of personal data to help us deliver the legal advice and representation we have been contracted to provide. The types of personal data we gather include, but is not limited to, the following:

  • Identity and contact data – this category of personal data includes full name, date of birth, nationality, full postal address, telephone number, email address, passport details
  • Personal data – this category of data includes information to the individual’s relationships (and where necessary, their details), their medical records, employment status and record, criminal history and immigration status
  • Financial data- this category of personal data includes the individual’s and their partner’s income, sources of income, savings, financial support of third parties, company accounts, HMRC tax returns and details of investments
  • Marketing data – this category of data includes the individual’s preferences relating to the type of the manner in which they receive marketing information from us
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How we obtain personal data

We obtain personal information in a variety of ways including the following:

  • Direct contact – we may obtain personal information directly from clients through via telephone, email or corresponding with them via post
  • Clients – we may obtain personal information of third party individuals from our clients such as details of our clients’ family members or their employees to help us deliver professional legal advice and representation as per our contractual agreement
  • Third parties or publicly available sources – we may obtain personal information, connected with the provision of our services and with the express authorisation of our clients, from public departments such as the HMRC, the Home Office, HM Land Registry or Companies House.
  • Our website – we gather information relating to the preferences of users of our website through the use of cookies. For more information on this, please visit our cookie policy page

Access to personal data

Access to personal data, stored by Legafit solicitors, may only be provided to Legafit solicitors’ fee earners, consultants and employees, who may access our personal database from our registered office or from remote locations.

We will only use personal information relating to clients and third party individuals in a manner that is permitted by law. Commonly, we use personal data in the following set of circumstances:

  • in the course of providing legal services for which we have been contracted by our clients
  • in the course of complying with regulatory requirements such as carrying out anti-money laundering checks or audits
  • in the course of instructing experts to assist with the preparation of expert reports relating to clients’ matters
  • in the course of seeking advice, legal opinion, written or oral representation from Counsel

How we share personal data

In order to comply with statutory obligations and to aid our efforts to effectively discharge our contractual and professional obligations to clients, we may in certain circumstances share clients’ personal data with third parties, which include, but may not be limited to,

  • Courts and Tribunals
  • The Government Legal Department (GLD)
  • The Home Office Presenting Officers (HOPO)
  • The Home Office
  • The Passport Office
  • HM Revenue & Customs
  • The Solicitors Regulation Authority (SRA)
  • External Auditors
  • Legal Counsel
  • Professional experts

How we protect personal information

We have the necessary and appropriate security measures in place to ensure that personal information is not accidentally lost, used, accessed, altered or disclosed in an unauthorised manner.  We also have measures in place to keep all staff informed on how we collect, access, use and maintain personal information secure.

We have policies in place that will help us adequately respond to suspected personal data breach including protocols for promptly informing the individuals affected by the breach and the information commissioner.

How we dispose of personal data

As required by the Solicitors Regulation Authority, we store clients’ personal information for 6 years from the date of closure of the client’s file, following which clients’ personal information will be permanently deleted from our databases.

Complaints

If you wish to raise a complaint regarding our privacy notices, privacy policies or privacy practices, please contact our Data Protection Officer, Miss Mahshid Javaheri, at [email protected].

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Vikramaditya Dey
Vikramaditya Dey
2023-03-29
Legafit Solicitor’s expertise and dedication to their clients are unparalleled. They managed my partners UK visa with precision and care, resulting in a successful outcome. I am beyond grateful for their support!
Klara Dervishi
Klara Dervishi
2023-03-23
I highly recommend Mahshid and Legafit Solicitors for anyone seeking UK visa and immigration Services. Mahshid is incredibly knowledgable and skilled who helped me and my partner navigate the difficult UK immigration system. She showed a deep understanding of the immigration system and was able to give great advice and guidance throughout my partner’s application process.
Alexia Arizi
Alexia Arizi
2023-03-23
I can't thank Legafit Solicitors Immigration Services enough for their tireless work on my case. Their immigration lawyers turned a complex situation into a less stressful and easy to understand experience, and I am now enjoying life in my new home. Highly recommended firm of solicitors.
Deniz Kaya
Deniz Kaya
2023-03-23
I felt like I was dealing with a team of true professionals. Their in-depth knowledge and proactive approach ensured a successful outcome for my UK spouse visa. I am forever grateful for their assistance and support.
Mustafa Ckn
Mustafa Ckn
2023-03-21
Legafit solicitors acted on my behalf for my 20 year long residence appeal. They immediately realised what action was necessary and helped us find the evidences needed to prove my residence and my links to the U.K. Their preparation for my hearing was perfect and I was able to succeed in my appeal.
Tina N'Dri
Tina N'Dri
2023-03-17
I have contacted Legafit Solicitors to help me with Indefinite Leave to Remain in the UK earlier than I was supposed to do based on Discretionary Leave. Mahshid did an amazing job of going through my case history for the last 10 years and found that, legally, I should have been given IRL 3 years ago. She helped me with my early IRL. And the HO granted me IRL within the required time. Mahshid is the best, most experienced, kind solicitor I have ever known. She has been always nice, patient, attentive, understanding, and available at all times ( she was on holiday when she dealt with my case by email and telephone calls). Just to let you know that even been away, she is always available to deal with any immigration case. Thank you so much Mahshid years ago and thank you now. You are my forever Solicitor. You deserve more than five stars. You deserve billion and billion stars. Just to let you know how much I appreciate you. I already recommended Legafit to people with complex and easy immigration cases because I always trust Mahshid that she will be honest in dealing with their cases. Thank you Mahshid.
Nazy Sasani
Nazy Sasani
2023-03-06
The best law firm in London. Friendly team and excellent service.
Arlind Cela
Arlind Cela
2023-03-03
I contacted Legafit Solicitors about my immigration issue on an urgent basis. I had missed the deadline for applying for EU pre settled status and my case also had other complications. They responded quickly and explained the process rules for making a late application and helped me and my wife understand the documents we needed as evidence. Mahshid was extremely diligent and careful in the way she prepared my case and despite the difficulties I eventually got my visa. I would recommend their services to anyone needing help with complex issues. They are knowledgeable, friendly and responsive.
ricardo .m
ricardo .m
2023-01-25
Legafit solicitors did an amazing job with my husband’s immigration appeal. They worked extremely hard from the beginning to create a clear plan and worked with us very closely for months to cover every angle of our case. We had no hope when we came to Legafit Solicitors but with their hard work and professionalism my husband won his appeal.
Faye-Marie Lyons
Faye-Marie Lyons
2023-01-05
Can’t recommend these guys enough! When my husbands visa was refused and we had to appeal the decision, it was both our first experience with solicitors in general and I found it very difficult to decide on a firm. After much searching and research I decided to go with these guys and I can’t say how happy I am I did. Everything was clearly explained the whole way through from beginning to end. The team left no stone left unturned and really went above and beyond to make sure we had the best possible chance to get the best possible outcome. Thanks to their hard work my husbands visa was approved! Definitely definitely recommend 10/10!